# Schedule AI tasks to run on their own Source: https://appubot.com/features/routines By Sarthak Gupta. Published 2026-10-29, updated 2026-10-29. **The short answer:** A routine in AppuBot is a message a bot gets on a schedule you pick: every hour, every day, weekdays at 9, certain days or once a month. When it's time, the bot does the task on your computer, with its apps, files and memory, and either tells you with a notification or works quietly in its chat. You can make routines yourself or ask a bot to set one up, and it asks for your OK first. ## What can a routine do? - **Morning briefing.** Weekdays at 8:30, summarise new email and today's calendar ([chief of staff bot](https://appubot.com/bots/chief-of-staff)). - **Inbox sweep.** Every hour, label and archive newsletters and flag anything from clients ([inbox manager](https://appubot.com/bots/inbox-manager)). - **Month end.** On the 1st, export last month's invoices to a PDF and file it ([accounting bot](https://appubot.com/bots/accounting)). - **Watch something.** Every evening, check a few pages for price or news changes and report only what changed ([research bot](https://appubot.com/bots/research)). - **Expenses.** Fridays at 5, collect receipts from email into your expenses sheet ([expense manager](https://appubot.com/bots/expense-manager)). ## How do I make a routine? 1. Open the bot and add a routine, or just tell it: "every weekday at 9, send me a summary of my inbox". 2. Write what it should do, the way you would ask it in chat. 3. Pick how often: every hour at a set minute, every day, weekdays, certain days of the week, monthly, or a custom schedule. 4. Choose whether it notifies you or runs quietly. Quiet routines still tell you if something fails. 5. Turn it on. A bot that suggests a routine waits for your "Allow" before it starts. ## Where do the results go? To the bot's current chat, in the app, where you can read what it did and reply to it. If it made a file, the file is there too. A routine with notifications pings you on your computer when it's done; check from Telegram with /routines to see what's scheduled. Routines work best combined with the rest of AppuBot: a skill you [taught it](https://appubot.com/features/teach) for the steps, [connected apps](https://appubot.com/features/connected-apps) for email and calendars, [computer use](https://appubot.com/features/computer-use) for apps that have no other way in. ## What do I need to keep running? Routines run on your computer in its local time, so it needs to be on with AppuBot open (it can sit in the menu bar). On a Mac, AppuBot can keep the computer awake, even with the lid closed, so night-time routines still run. ## Writing a routine that works well Write the prompt for the day it runs, not the day you make it. "Summarise the email that came in since yesterday's summary" works every morning; "summarise my email" may repeat itself. Say what to do when there's nothing to report ("if nothing is new, just say so") and what the output should be: a short message, a file, a row in a sheet. Start with notifications on, so you see the first few runs, then switch it to quiet once you trust it. A quiet routine still alerts you when it fails, and you can always read what it did in the chat. If a routine needs to act in your accounts, keep the bot on [Approve for me](https://appubot.com/features/approvals) at first: the run waits for your OK on those steps. ## Questions ### Can a routine send me the result on Telegram? A routine's results go to the bot's chat in the app with a notification; ask on Telegram with /routines to see them, or have the routine send a message through a connected app. ### Can AppuBot run a task every day automatically? Yes. Make a routine on the bot, pick every day and a time, and it runs on its own from then on. ### What happens if my computer was asleep at that time? The routine needs the computer awake to run. On a Mac, turn on Keep awake in AppuBot so it doesn't sleep. ### Can a bot create routines by itself? It can suggest and set one up, but a new routine, a new prompt or schedule, and turning one on all wait for your Allow. ### Do routines cost extra? No. AppuBot is free during early access; each run is ordinary use of the bot's AI plan. ### Can a routine use my other apps? Yes. A routine is an ordinary task for the bot, so it can use computer use, connected apps like Gmail or Sheets, and the skills you taught it.