An AI chief of staff that keeps your bots on task

What does an AI chief of staff do?

• One daily brief. Today’s meetings with a line of context each, what’s waiting on you, and what your bots finished overnight.
• Watching the other bots. It reads their chat history to see which jobs finished, which stalled and which are stuck on a question for you.
• Fixing setups. If the Inbox Manager keeps asking the same thing, it can propose an instruction change, and apply it once you allow it.
• Making new bots. "We’re hiring" can become a Recruiter bot, created with your OK and set up with a job and instructions.
• Prep and follow-up. Before a meeting, a short brief; after it, a list of follow-ups drafted for you.

Which apps does it work in?

Google Calendar, Gmail or Outlook, and wherever your team talks, such as Slack or Microsoft Teams, through connected apps. A task tool like Notion, Asana or Linear helps it keep a list. And unlike the others, its most important source is AppuBot itself: it can list your bots, see how each is set up and read their chats.

How do you set it up?

1. Install AppuBot and choose the AI. A capable model helps here, since it reads a lot.
2. Make a bot called "Chief of Staff", job "Keeps me and the other bots on task".
3. Paste instructions, for example: “Every morning, read what each of my bots did since yesterday and list: done, stuck, waiting on me. Add today’s meetings with one line each. Keep the brief under 15 lines. Suggest fixes to other bots’ instructions but never change them or create a bot without asking. Don’t send email for me.”
4. Connect Calendar, mail and your task tool, with only those on for this bot.
5. Add a routine: “Weekdays at 7:45, send me the daily brief.”
6. Connect Telegram so the brief is on your phone before you sit down.

What does it ask before doing?

Changes that grant power always wait for your "Allow": turning on computer use or an app for a bot, giving one full access, moving it to another AI, creating a bot, or changing another bot’s name, job or instructions. You see the full change before you approve it. On "Approve for me" it also asks before acting in your accounts, like sending a message or adding a calendar event. Reading, listing and summarising run freely.

A sample week

Does it need the other bots?

No. With none, it’s a capable personal assistant for calendar, mail and planning. It becomes more useful as you add bots, because someone has to watch them, and with several memory-keeping bots it can tell you who already knows what.